Routine Rental Inspections: Essential Tips for Tenants
Author: Kerrie Johnstone
Our Senior Brisbane Property Manager, Kerrie excels in optimising property performance through a hands-on, problem-solving approach. With over twenty years of industry experience, Kerrie prides herself on her knowledge, expertise and her ability to build trusted relationships with Property Managers and tenants alike. She is excited to be a part of a progressive, innovative and motivated team at Aurora Realty that strives to give nothing but the best service and experience to their clients.
As a tenant, routine rental inspections can sometimes be a cause of stress and uncertainty. However, with proper preparation and understanding of the process, you can turn these inspections into an opportunity to impress your property manager or landlord ensuring a great future rental reference.
In this article, we'll guide you through routine rental inspections—explaining their purpose, your rights as a tenant and how to adequately prepare. Let's make sure you ace your next inspection!
Understanding Routine Rental Inspections
A routine rental inspection is a standard practice conducted by property managers or landlords to ensure that the rental property is well-maintained and that any necessary repairs are being reported. These inspections are conducted multiple times throughout the year, serving both the interests of the property owner and the tenant.
For property owners, routine inspections help assess the condition of the property, identify any damages, and ensure that their investment is being taken care of. On the other hand, tenants benefit by having the opportunity to report maintenance issues and ensure the property remains in great shape.
House Inspection Rules QLD
It's important to note that routine inspections cannot be conducted without prior notice. The law requires property managers or landlords to provide sufficient notice before inspecting your home.
How much notice for rental inspections QLD?
Tenants must be given at least seven days' written notice for entry by the property manager or owner, evidenced by an Entry Notice (Form 9). If you've received one, mark the date on your calendar and start considering what might need attention in preparation for your inspection.
24-hour notice is required for entry to conduct follow-up inspections to verify that breaches have been addressed, carry out repairs or maintenance, install smoke alarms, assess the property’s value, or show the property to potential buyers or tenants.
How often are rental inspections QLD?
Here in Queensland, routine inspections cannot be carried out more than once every three months unless a tenant has provided written or verbal agreement.
When isn't an entry notice required?
Entry notices are required for all routine inspections. However, in emergencies or where immediate action is needed to prevent damage, no notice is required.
In all other situations, property access must be granted either verbally or through written consent from the tenant.
Rental inspection tenant rights QLD
It is important to know when a property manager or owner can enter your rental property. The following must be followed to ensure a legal routine inspection.
- Entry must be between 8 am-6 pm, Monday to Saturday.
- Tenants are given a 2-hour window that managers or landlords can only enter the property in.
- Any entry outside of these times is only permitted if tenants have provided written or verbal mutual agreement.
The Purpose of Routine Rental Inspections
The main purpose of these inspections isn't about nitpicking on cleanliness; it's to pinpoint any maintenance or repair issues, ensuring the property is being cared for. Here's what they typically entail:
- Checking the property's cleanliness and upkeep.
- Inspecting grounds and outdoor areas.
- Identifying damages or needed repairs.
- Verifying the number of occupants.
- Assessing compliance with pet policies, if applicable.
Through these regular check-ups, property managers ensure the property retains its value, address issues in a timely manner, and foster a positive experience for both tenants and landlords.
Preparing for Your Routine Rental Inspection
To ensure a successful and stress-free rental inspection, it's essential to take some proactive steps to prepare your home. Creating a rental inspection checklist helps ensure that you cover all essential factors and don't overlook any critical details during inspections. By following these guidelines, you can impress your property manager or landlord with your attention to detail and care for the property.
The rental agreement will outline the standards for use, services, and maintenance of the property. Before an inspection, it's wise to review these requirements to ensure you haven't breached any of them.
1. Communicate with Your Property Manager
Before the inspection date, make sure you are in regular communication with your property manager. Inform them of any changes to your contact details, such as your mobile number, email address, or bank details. This will ensure that you receive any important updates and that the property manager can easily reach you if needed.
2. Secure Your Pets
If you have pets, it's important to secure them during the inspection. Ensure that they are safely contained in a designated area or taken out of the property during the inspection. This will prevent any potential issues or disturbances during the visit and show your consideration for the property manager's or landlord's comfort.
3. Address Maintenance and Repair Issues
In the months leading up to the inspection, be proactive in identifying and addressing any maintenance or repair issues. If you notice any damages or necessary repairs, promptly report them to your property manager using the appropriate maintenance request process. Checking that sliding doors are working and entry points are secure are an example of things you can flag if not up to standard. Taking care of these issues beforehand demonstrates your responsibility as a tenant and can prevent further damage.
4. Clean and Tidy Your Home
On the day before the inspection, allocate sufficient time to clean and tidy your home. This includes dusting surfaces, vacuuming carpets, mopping floors, and cleaning the kitchen and bathroom areas thoroughly. Pay attention to details such as wiping down countertops, removing any visible stains from walls and ceilings, and ensuring that all appliances are clean and in working order. First impressions are important. Even though it's not explicitly mentioned in the notice, maintaining a clean and decluttered space that allows your property manager to move through your home easily is beneficial. It also is a good opportunity to demonstrate your genuine care for the property.
5. Appliance Maintenance
Ensure the stove top, air con, and kitchen appliances are in good working order and free of any dust, grime or mould that can cause damage long term. The filters on any provided air conditioners, washing machines and dryers should be cleaned several times a year. At the end of the day, landlords provide these appliances, and it is important that they are kept in good condition.
6. Bathroom Maintenance
It is advised to clean any mould or dirty grout from within the bathroom and shower curtains and ensure there are no soap marks on the taps, shower doors and floor. The drains should also be clear of any dirt or debris.
7. Maintain the Exterior
In addition to the interior, don't forget to pay attention to the exterior of the property. If you have access to a garden or outdoor area, make sure it is well-maintained. This includes mowing the lawns in both front and back yards, if applicable, removing weeds, and tidying up any outdoor furniture or equipment. A well-kept exterior enhances the overall impression of the property and showcases your care as a tenant.
8. Check Lighting and Fixtures
Before the inspection, take a moment to check all the lights and fixtures in the property. Ensure that they are in working order and replace any burnt-out bulbs. Faulty lighting fixtures or light switches can give the impression of neglect and may raise concerns for the property manager or landlord. By addressing these issues beforehand, you demonstrate your attention to detail and commitment to maintaining the property.
9. Organise and Declutter
A clutter-free and organised space not only looks visually appealing but also gives the impression of a well-maintained home. Take the time to declutter your living areas, bedrooms, and storage spaces. Remove any unnecessary items and organise belongings neatly. This creates a positive impression and allows the property manager or landlord to easily assess the condition of the property.
10. Be Present During the Inspection (Optional)
While it is not always required, you may choose to be present during the inspection. This allows you to address any concerns or questions directly with the property manager or landlord. However, if you decide to be present, remember to maintain a respectful and cooperative attitude. It's an opportunity to showcase your care for the property and build a positive relationship with the property manager or landlord.
11. Follow Up and Seek Feedback
After the inspection, it's a good practice to follow up with your property manager or landlord. Express your appreciation for their visit and inquire if there were any areas that require your attention or improvements. This demonstrates your commitment to maintaining a good tenancy and shows your willingness to address any issues promptly.
By following these preparation steps, you can ensure that your rental property is in top condition for the routine inspection and leave a positive impression on your property manager or landlord. By consistently maintaining your rental, future routine property inspections or the next visit from your real estate should be relatively smooth and you create a positive rapport with your lessor
Trust Aurora Realty for Exceptional Property Management
Routine rental inspections are an integral part of the tenant experience, and by approaching them with preparedness and care, you can make a lasting impression on your property manager or landlord.
At Aurora Realty, we understand the importance of maintaining a positive tenant-landlord relationship and ensuring that rental properties are well-managed.
Aurora Realty is an experienced property management company that is dedicated to providing exceptional service to our landlords through investment strategy, finding quality tenants, conducting thorough inspections, and addressing maintenance concerns promptly.
Contact us today to learn more about our property management services and how we can help you manage your rental property effectively.